Rental Guidelines

Moraine Park Rental Guidelines and Fees

Moraine Park Technical College (“College”, “Moraine Park”, “MPTC”) offers the use of its facilities and grounds to the community on an as-available basis after MPTC educational and training needs have been met. Rental requests from businesses, agencies, schools, individuals, or organizations, hereafter referred to as non-college organizations, will be processed on a first-come, first-served basis with no reservations accepted more than one year prior to the date of the event. Users shall adhere to all MPTC policies, procedures, and guidelines.

Preference to requesters will be given as follows:
1. Educational and training activities sponsored by MPTC.
2. Other activities sponsored by MPTC.
3. Non-college organizations located within the MPTC District.
4. Non-college organizations located outside of the MPTC District.

Application Process

Rental requests shall be submitted by completing the online request form found on morainepark.edu. Each subsequent request requires a new online form submission. Requestors are required to review and accept the terms and conditions of these guidelines prior to submitting the form.

Requests will be received and reviewed by a rental coordinator in conjunction with the Director of Facilities or Campus Dean, as needed. The rental coordinator will respond to the applicant with a request status within 7 business days.

The rental coordinator will enter approved requests into the college’s event management software and generate a rental reservation confirmation. The rental reservation confirmation will be sent to the requestor for review and signature.

Requests must be made at least 14 days in advance. Emergency requests will be considered on a case-by-case basis.

Cancellations

A 48-hour cancellation notice is required for all space rentals. Cancellations made 48 hours or more in advance of the event date will receive a 100% refund. Cancellations made within 48 hours of the event will be charged the full rental cost. MPTC reserves the right to cancel any reservation for use of its facilities and grounds within 30 calendar days prior to the date of the scheduled activity.

General Requirements for Use

MPTC strives to be inclusive to all members of our community, including those who attend events and activities sponsored by and held at the College, virtually, or off-site. Requestors and rental coordinator will utilize policy AP 706 Accessibility and related procedures to ensure equal access for all participants.

Using College facilities and grounds is a benefit offered to the communities we serve. The use of College facilities may be revoked for any of the following:

• Physical or verbal abuse, threats, intimidation, harassment, or detention of any person on MPTC property that endangers the health, safety, or rights of others
• Any conduct that damages or destroys (or attempts to damage or destroy) College property or facilities
• Any conduct that obstructs, impairs, or attempts to obstruct or impair College-sponsored activities or events
• Making a knowingly false statement relating directly or indirectly to the use of the College’s facilities
• Use, possession, sale, or distribution of narcotics, illegal drugs, weapons, explosives, or dangerous chemicals on MPTC-owned property
• Inciting imminent lawless action or engaging in activity likely to incite imminent lawless action
• Disorderly conduct
• Unauthorized entry or use of MPTC property or facilities
• Conduct that constitutes a danger to the personal safety of others

Use of Outdoor Space

The outdoor space of MPTC is dedicated to the educational mission of the College. Moraine Park recognizes that the right of expression is essential to this mission. Accordingly, individuals and organizations may express their views on Moraine Park’s campus. However, the College is also obligated to assure the safety of its community, the protection of property, and the continuity of the educational process. Refer to policy AP 202 Freedom of Speech and Public Assembly and associated procedures for additional information.

Food Service and Catering

MPTC cafeteria and catering services are provided by a campus-contracted caterer at all main campuses. Any event, meeting, or function wishing to provide food service must use the campus-contracted caterer. The contracted caterer has first right of refusal for all catered events on main campuses.

Menus, ordering process, contact information and billing information can be found at https://mptc.catertrax.com/. All inquiries, requests and orders shall be made in direct contact with the contracted caterer. MPTC does not provide coordination service between the requestor and the catering company.

Consumption and Serving of Alcoholic Beverages

MPTC is committed to a drug free working and learning environment. Therefore, alcoholic beverages may not be consumed or carried in on MPTC campuses except events sponsored by the College or hosted by outside agencies that have received prior approval from the President or their designee the Vice President – Finance and Administration. The rental coordinator will communicate the operational expectations and insurance requirements to any outside organization that receives approval.

Prohibited Activities

While the College welcomes events and activities on campus, the following activities are prohibited:

• Using MPTC facilities for the making or receiving of political contributions is prohibited by Wisconsin Statute 11.1207(3). MPTC further reserves the right to regulate the time, place, and manner in which political candidates or their representatives can appear on campus for the purpose of soliciting nomination signatures or presenting a public forum.
• Holding a fundraiser for one’s own for-profit company or that conflict with any other College activities
• Obstructing of the free flow of pedestrian traffic
• Littering, including leaving materials unattended on a surface or distributing materials outside of an approved designated area
• Bringing non-service animals inside campus buildings
• Use, concealment, creation, or possession of functional or nonfunctional weapons, in College facilities, or at College-sponsored activities is strictly prohibited unless you are a certified, sworn police officer or military personnel with legal permission to carry weapons in the State of Wisconsin

Risk Management and Insurance

It is not the intent of the College to exclude events or activities but to minimize risk to participants and the College community by following sound risk management principles. At the discretion of the rental coordinator in consultation with the Risk Manager, the renting individual, group, or organization may be required to provide the College a certificate of insurance (“COI”, “Certificate”) as evidence of insurance with endorsements prior to renting or using College facilities.

When requested, certificates must be provided no less than three (3) days prior to the event and shall be sent via e-mail to: riskmgmt@morainepark.edu. Insurance policies shall name Moraine Park Technical College as additional insured. The “Certificate Holder” shall be listed as Moraine Park Technical College, 235 North National Avenue, Fond du Lac, WI 54935.

General Liability: Comprehensive or commercial form with limits of not less than $1,000,000 Each Occurrence, $2,000,000 General Aggregate, $1,000,000 Products/ Completed Operations Aggregate.

Automobile Liability: Minimum limits for Owned, Scheduled, Non-Owned, or Hired Automobiles with a combined single limit of not less than $1,000,000 Each Accident.

Workers’ Compensation: As required under Wisconsin State Law with Employers’ Liability limits of not less than $1,000,000 (Note: A WC Waiver is required for Sole Proprietors).

The College reserves the right to require additional specific insurance and limits at the time of the use agreement.

The Tenants’ and Users’ Liability Insurance Policy (TULIP) through Arthur J. Gallagher provides special event liability coverage for requestors who do not carry liability insurance and is offered at a low cost. It is an event specific policy. The policy has exclusions for certain high-risk activities. Facility users may need to obtain coverage from another insurer if their event does not qualify for the TULIP program.

All users are responsible for damage caused to persons or property as a result of intentional or negligent conduct during their use of the facilities, grounds, or equipment. All users agree at the time of filing their application for use to hold MPTC harmless with respect to any damage to property or injury to persons occurring as a result of their use of the facilities, grounds, or equipment. Users may be responsible for MPTC’s reasonable attorney fees and costs incurred to enforce these guidelines, including, without limitation, the above hold harmless obligation.

Disclaimer of Endorsement

MPTC strives to permit the use of its facilities and grounds in a manner consistent with the Constitutions of the State of Wisconsin and the United States of America. In permitting the use of campus facilities, it must be understood that MPTC does not necessarily endorse the message or point of view expressed by users.

Rental and Service Fees

Rental fees are determined by the renting organization’s business location as identified In-District or Out-Of-District and their federal tax classification identified as For-Profit or Not-For- Profit.

MPTC reserves the right to provide rental space at a reduced rate or free of charge to non-college organizations that are sponsored or co-sponsored by MPTC administration or student organizations. Any event receiving a fee reduction or fee waiver must offer the event free of charge to the public. Such waivers and reductions shall be noted on the rental confirmation.

Invoices, if applicable, will be mailed after the reservation date and payment is due upon receipt.

Space Type	Out of District or For Profit	In District and Not for Profit
Standard Classroom or Meeting Room Includes one computer, projector, document camera, whiteboard, and trash removal	$15/hour	No charge
Computer Lab Includes multiple computers, projector, document camera, whiteboard, and trash removal	$35/hour	$15/hour
WB Auditorium / FDL World Link Meeting Room Includes one computer, projector, document camera, whiteboard, and trash removal	$40/hour	$20/hour
Cafe/Commons Includes trash removal	$25/hour	No charge
Specialized Labs	$35-$100/hour	$15-$100/hour

 

Service Type	Service Fee*
Technology Assistance	$35/hour
Videotaping	$35/hour
Video-camera and tripod rental	$75/day
Videoconference	$85/hour plus $50 testing fee
Special requests for Facilities services Including housekeeping, maintenance, or security services	Normal business hours: $25/hour Outside business hours: $50/hour
Events held outside of normal business hours	$50/hour
* Service fees are charged in 30-minute increments with a 30-minute minimum.